How to Write Application for Gratuity by an Employee 2025

When I was applying for my end-of-service entitlements, I realized that a well-crafted letter made a big difference in how smoothly the process moved. The HR officer appreciated the complete format I used—something I wish I had known from the beginning. Writing an application for gratuity isn’t just about putting words on paper; it’s about following the right pattern and guide. One must gather all essential details such as the job’s start and end dates, service duration, and your employee ID card number.

It is crucial to include the necessary documents to accompany your gratuity claim. The HR Department needs a clear and respectful letter, and I’ve found that keeping the tone polite and professional sets the right tone from the outset.

Before you submit your request letter to your employer or company, try using a reliable, user-friendly online gratuity calculator. This tool not only helps you estimate your amount, but it also provides a year-wise breakdown of your expected gratuity with amazing precision.

When I used it, I felt much more confident knowing what I was entitled to. It also helped me structure my detailed letter-writing with accurate numbers. As you explore this step, remember that a clear sample can help you build a better application and give you the confidence to communicate your case well. A strong letter is not only about getting your money—it’s a reflection of your professionalism.

Read More: File a Complaint for Delay in Gratuity.

Application Format of Request Letter for Release of Gratuity Payments

Curious about drafting a gratuity release letter for your boss or recruiting firm? Here’s the full step-by-step guide with a sample letter to claim gratuity!

To,

The Human Resource Manager,

____________ (Company Name)

____________ (Address)

_/_/____ (Date)

Subject: Request for Gratuity Payment

This is to inform you that my name is ____________. I have worked at your firm as ____________ for ____________ (job duration) with employee ID ____________. I have reviewed all official regulations and employment law terms concerning workers’ rights to end-of-service benefits and found myself qualified for the gratuity entitlement. Therefore, I sincerely request you to process my gratuity claim as per due procedure.

Awaiting your kind acknowledgment!

Regards,

____________ (Name)

____________ (Signature)

Sample Letter to Claim Gratuity Fund Upon Resignation

To,

The HR Admin,

Company Name ____________

Address ____________

19/6/2025

Subject: Request for Gratuity Payment

Sir/Madam,

In accordance with the Gratuity Act 1972, I am submitting this letter to request my End-of-Service benefits earned through my service at your company from ____________ to ____________ (Job Duration). I have served a minimum of five years in this organization and have formally resigned from my position on ____________ (Service End Date). I have completed all assigned tasks and enclosed all the required documents with this application for your consideration. I sincerely request the prompt processing of my application to finalize the due process. Your kind response will be greatly appreciated to facilitate timely payment. Thank you in advance.

Regards,

____________ (Name)

____________ (Previous Designation)

____________(Contact Number)

____________ (Signature)

also checkout what is the difference between limited vs unlimited contacts.